How to request ARCs from publishers, tips and tricks to being sent proofs and where to find them

05/04/2019
How to request arcs

If you’re a book blogger looking to request ‘advanced reader copies’ of books from publishers but aren’t quite sure how then I’ve put together a guide to help you out.

This guide will cover what ARCs are and the different formats you can receive them in, how to go about requesting ARCs and tips for writing the perfect request email.

What are ARCs?

An ARC, or a proof, is an advance reader copy of a book that is usually sent out to reviewers and booksellers in advance of its release date. This is done with the intention that reviews will be written in advance to help promote a new book release to influence other bibliophiles.

You can get ARCs in physical or electronic formats, the latter being available through online sites such as NetGalley. This site lets you view any books available and request them through your account. You have to review them and share your review with NetGalley, this then gives you a user rating which is available to publishers to see how reliable you are to be selected for future releases. You can also use services such as Edelweiss, which offers a similar opportunity to NetGalley.


How do I request ARCs?

It can feel daunting to request a book from a publisher you’ve never had contact with before, or to submit a request on NetGalley. But as long as you have somewhere to be posting your review and you feel passionate about the book, you shouldn’t feel scared to try. Requesting e-ARCs can often be an easier way to start requesting and will let you build up your review base to then offer publishers an example of your writing. You can find some really exciting book releases as e-ARCs.

You can request ARCs and e-ARCs directly from publishers or on sites such as NetGalley and Edelweiss, both will follow their own process. Generally, you will be expected to provide your social media and blog statistics as well as a list of genres you would be interested in reviewing. If you have contact with independent authors, you could also request copies of their new books directly, should this be the relationship you have with them.


Finding contact information

First off I would advise having a look for the contact addresses for the publishers you’d like to be known by. There a few places you can look for these; website, social media and other bloggers.

Usually, you will be able to find a contact address from a publisher’s website, even if this doesn’t take you to the right member of their team, they will usually pass you onto who you need. Failing this though, you can always ask them on social media, as most publishing houses are quite active online. There’s no harm in sending them a message, private or public, to ask for an email address for their blogger mailing list.

Never underestimate the community around you either, chances are you will know someone who will be able to pass you on an email address if they’re happy to. Everyone is always really happy to talk about how they received ARCs, so utilise the bloggers around you and ask them for advice!


how to request ARCs from Publishers

Compiling the message

I personally have a default email that I will send to publishers asking for specific books. But I also went round in a bulk email session a while ago, asking to be added to blogger mailing lists. This means that when they have ARCs coming up for the next coming months, they will email out to you and ask if you’d like a copy.

In my opinion, if you include the following in your email, you’re onto a winner:

Hello,

I would love to request a copy of book name by author name, to review on my blog blog link. I receive monthly/weekly views on my blog and have amount of followers on my Twitter and Instagram combined. I would post my review to all of my platforms. 

ADD LINKS TO SOCIAL AND BLOG

My address is:

ADD ADDRESS

Thank you for this opportunity, I would love to be selected for this ARC. Write a sentence about why you would love this ARC to make it more personal. I was also wondering if you have a blogger mailing list I could please be added onto, as I’d love to hear more about your upcoming releases and have a chance to review them on my blog.

Many Thanks,

Your name

If you include your own version of the above, you’re offering publishers your stats, postal address and passion. It’s much better to put this all in one email, it makes it a lot simpler for the publishers to get books sent out to you. Some don’t email back when they have accepted you to review a book, it just turns up at your house. Others are very chatty and let you know the book has been sent and offer follow-ups with other opportunities.


How do you get rid of an ARC once you’re done with it?

There’s no shame in not wanting to hold onto every single ARC you received, but getting rid of them is sometimes a little tricky.

You can’t resell ARCs so you aren’t really left with many choices if you no longer want your copy. Here are a few ways you could pass on your ARCs:

• Give them to a friend
• Donate them to your local library
• Donate them to a hospital ward
• Offer them to charities such as shelters
• See if local schools would like the ARCs.


This is quite a simple process when it comes down to it, but I know a lot of people are nervous about requesting ARCs. My advice would be, that they’re either going to say yes or no, and you have nothing to lose by trying. 

How to request arcs

how to request ARCs

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15 Comments

  • Reply Lindsay Montague 06/04/2019 at 12:05 am

    I’ve been hesitant about messaging publishers because of my low follower and viewer count. I need to just bite the bullet and do it already

    • Reply BooksNest 06/04/2019 at 4:18 pm

      Go for it! The worst they can say is no!

  • Reply Mom’s Book Life 06/04/2019 at 10:38 am

    I loved this post ! It was super helpful. My only issue is my blog is fairly new so I have a low view count on my stats, almost 800 followers on IG, 160 on Twitter and 47 on Goodreads. At what point would you say that’s enough to be approved by publishers ?

    • Reply BooksNest 06/04/2019 at 4:28 pm

      I would say any time is good to try! They can only say no and then you could ask them what following count they’d like you to be at. It’s all about being active and engaging with your followers too though, they’ll see that!

  • Reply Joanne Wills 07/04/2019 at 2:13 pm

    I always think because of my low follower count (in comparison to others) I would just automatically be rejected, but I surprisingly managed to get one of Holly Bourne’s last year! I’ve been unsuccessful this year with with her new book out in October but it’s definitely worth a try! Like you said, the worst they can say is no so there isn’t anything to lose!

    • Reply BooksNest 09/05/2019 at 6:08 pm

      Exactly! I’d just say never stop trying to request them!

  • Reply Cailin @ Rose Petal Pages 07/04/2019 at 8:49 pm

    Thank you so much for this post, it was super helpful! <3

    • Reply BooksNest 14/04/2019 at 8:28 pm

      Glad it could help Cailin!

  • Reply Andini Kamayana 11/04/2019 at 11:11 am

    I’ve been wondering how people do this, but at the same time I’m so shy and awkward that the thought of approaching these publishers seems so forward and gives me slight anxiety! One day when I get the courage to ask, I will definitely refer back to this post.

    • Reply BooksNest 14/04/2019 at 8:25 pm

      Aw you should definitely go for it!!

  • Reply FictionTea 14/04/2019 at 1:37 am

    This will be so helpful for so many new book bloggers! <3

    • Reply BooksNest 14/04/2019 at 8:21 pm

      I’m really hoping so!

  • Reply Maddy 17/10/2019 at 9:15 pm

    Loved this post Beth! It was really helpful and I’ve requested for ARCs before but I never thought to ask to be on a blogger mailing list! Thank you for the information ✨

  • Reply Megan | Ginger Mom & Company 03/02/2020 at 4:32 pm

    This is a fantastic guide! I went overboard requesting ARCs on NetGalley when I first started blogging so my feedback percentage is super low. I’ll be spending 2020 finding these books at my library so that I can write reviews and hopefully pull my percentage up to an acceptable rate (so I have a shot at getting approved again!). Thanks for sharing 🙂 Happy reading!

  • Reply Jessica 24/09/2020 at 9:27 pm

    Thank you so much for sharing. I haven’t tried requesting books from publishers yet but want to and this is very helpful.

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